DN CLITHEROE - HR &
SYSTEMS ADMINISTRATOR 

Do you have the right DNA to work for us?
 
Dugdale Nutrition Attitude
  • Are you self-motivated, driven and ambitious?

  • Are you Passionate about British Agriculture?

  • Are you enthusiastic, professional and personable?

  • Do you enjoy working as part of a team?

 

If you are then an excellent opportunity has arisen for a skilled HR & Systems Administrator to join a leading FMCG/Animal Feed manufacturing business. You will work a 20-hour week, Monday to Friday (working days are negotiable)

About us…

Dugdale Nutrition Ltd is a modern family business, leading the UK’s ruminant sector by delivering outstanding products, people, partnerships and performance. We currently have two production facilities based in Clitheroe and Speke that run 24/7.

Your responsibilities…

Reporting to the HR Manager, your duties will include but not limited to;

Recruitment and Selection

  • Carry out all the administrative processes in the recruitment process, for example, prepare recruitment documents, organise recruitment timetables and place adverts.

  • Ensure that all necessary employment checks are completed i.e. right to work, qualification, medical checks and references.

On-boarding and Induction

  • Administer the process for new employees and workers, for example, prepare contracts, offer letters and process all pre-employment checks.

  • Administer the probation process ensuring Managers know when review meetings need to take place.

Payroll

  • Ensure that all payroll instructions are prepared and logged in time for the monthly payroll run i.e. contractual variations, new starters, leavers, contractual benefits and staff benefits

Appraisal and Staff Development

  • Assist with the annual appraisal cycle, record completed appraisals and training needs.

  • Roll out the induction e-learning package to new starters and administer e-learning accounts/statistics.

HRIS

  • Be the primary contact for queries on the HR systems

  • Act as systems administrator for all systems, configuring the system as required, controlling all user access, managing data flows in and out of the system and ensuring accuracy and data protection compliance and liaising with third parties to troubleshoot queries as required.

  • Ensure the HR Database accurately reflects current staff conditions and details. This includes inputting starters and leavers, contractual amendments, change of details, annual leave and recording of sicknesses and other leave.

  • Provide appropriate reports from the HR systems for the purpose of auditing and monitoring employee data and training.

Advice and Guidance

  • Provide day to day advice to Line Managers and Employees on general HR related queries, requests and Company Policies and Procedures, escalating more complex issues to the HR Manager

  • Assist in formal meetings, such as employee disciplinaries and grievances undertaking such tasks as may be required by the Human Resources Manager.

Leaver Administration

  • Ensure resignations are acknowledged in a timely manner, the Line Manager is aware of the process and any outstanding annual leave is calculated in accordance with the employee’s terms and conditions

  • Ensure exit interviews are conducted for all staff.

Admin

  • Carry out general administration tasks for the HR Department, for example, telephone answering, devising standard Human Resources documents and letters and manage the HR inbox.

  • Respond to reference requests for current or ex-members of staff

  • Ensure personnel files are maintained and filing/archiving is completed in a timely manner.

  • Create and maintain an up-to-date Procedures Manual for all HR Administration duties.

  • Ensure Workstation Risk Assessments are conducted for all new starters/ when employee’s desk locations change and refer staff issues for Health and Safety risk assessments where appropriate (e.g. maternity)

Staff Benefits

  • Administer, promote and track usage of the Company’s benefits schemes

Projects

  • Assist the HR Manager in developing and implementing new HR projects

Additional Duties

  • To undertake other activities identified from time to time commensurate with the level of the post

Person Specification…

Essential:

  • Level 3 CIPD Qualification

  • Experience in HR administration and an understanding of HR processes

  • HRIS experience

  • Personal resilience and the capacity to work effectively and stay calm under pressure

  • Ability to deal with confidential information and maintain confidentiality is essential

  • Be able to work independently and problem solve

  • Work well to deadlines

  • The ability to deal tactfully and professionally with colleagues is essential

  • Attention to detail and accuracy

  • An excellent level of computer knowledge and skills

  • Excellent written and verbal communication

  • Flexible and adaptable in approach to work with the ability to multi-task

  • Be highly organised with the ability to prioritise

  • Be process driven 

  • Team player

Desirable:

  • Experience of coaching staff on using new systems

  • Payroll experience

What you'll receive
  • £23,000 per annum (pro rata to your working hours)

  • Private Pension

  • Life Assurance

  • 31 days Annual Leave (including Bank Holidays)

  • Free onsite parking

  • Company Cash plan Scheme 

  • PPE

  • Company Employee Assistance Program (EAP)

COVID-19 Considerations

COVID-19 secure measures are operating on this site, extra cleaning measures in place, hand washing, sanitisers, gloves and masks available.

If you would like to apply for this vacancy, please select one of the options below. Closing date for applications is Wednesday 13th April 2022.